Solving the Missing ‘Video From Website’ Problem in PowerPoint

By Geetesh Bajaj

Ever wondered why the “Video from Web Site” option suddenly no longer shows in PowerPoint 2010? Here’s why this happened. Earlier, it was possible to insert a video clip from a web site such as YouTube or Vimeo into your PowerPoint slide. To get this option, you would click the Video button within the Insert tab of the Ribbon.

This would bring up three options in the the resultant menu. One of these options was the Video From Web Site option that can be seen highlighted in red within Figure 1, below.

Video from Web Site option within the Video drop-down gallery

Figure 1: Video from Web Site option within the Video drop-down gallery

But this option may no longer be there within the Video drop-down gallery in PowerPoint 2010! Now, you probably see only two options, as shown in Figure 2, below.

Missing Video from Web Site option within the Video drop-down gallery

Figure 2: Missing Video from Web Site option within the Video drop-down gallery

So where did the third option go? Were there only two options to start with? Well,  Figure 1 proves that there were indeed three options to start with, so let’s find out what made this third option disappear.

If you installed one of the automatic updates that Microsoft provides, then the third option may no longer exist. Usually, we just accept and install all updates without even thinking about what they actually do. An update named KB2553145 made the Video from Web Site option unavailable.

If you uninstall this update you can get this option back – and Microsoft does provide a solution on their Description of the PowerPoint 2010 update: September 10, 2013 page.

When this update is uninstalled, you will restore the Video from Web Site option, as shown in Figure 1, previously on this page.

Note: Even after uninstalling the update, you might not see the Video from Web Site option! This is because the KB2553145 update might have been installed twice – if you come across the same situation, check the list of updates and remove the other instances too.

After removing the update, any online videos inserted from YouTube will still not work. To resolve this issue, follow these steps:

    1. Select the slide in your presentation where you want to insert the online video clip.
    2. Access the Insert tab of the Ribbon, and within the Media group, click the down-arrow of the Video button to bring up a drop-down gallery as shown in Figure 1. In the drop-down gallery select the Video from Web Site option.
    3. This summons the Insert Video From Web Site dialog box, as shown in see Figure 3.Insert Video From Web Site dialog box

      Figure 3: Insert Video From Web Site dialog box.

    4. Open the required video on the YouTube web site — we used one of Indezine’s uploaded videos. Click the Share button within the YouTube website page, as shown highlighted in red within Figure 4. Then, click the Embed button highlighted in blue within Figure 4, below.Share and Embed buttons within YouTube

      Figure 4: Share and Embed buttons within YouTube

    5. You can see the embed code using the new iframe code, characterized by the ”<iframe…” opening tag, as shown highlighted in red within Figure 5, below. Ignore this code and select the Use old embed code check-box highlighted in blue within Figure 5.New embed code in YouTube

      Figure 5: New embed code in YouTube.

    6. This brings up the older embed code with the object tag, as shown highlighted in red within Figure 6, below. You can also choose the dimensions for the embed video from the available sizes or you can even opt for custom dimensions (highlighted in blue within Figure 6). The code changes based on your selection.

      .Old embed code in YouTube

      Figure 6: Old embed code in YouTube

    7. Even this embed code will not work – you need to make some tweaks. Copy and paste the embed code  into Notepad or another text editor, as shown in Figure 7. Here you need to change the “version=3” parameters to “version=2” (there are two instances highlighted in faded red).Also add “http:” before the two instances of the YouTube hyperlinks (text highlighted in yellow).
      Figure 7 shows the code provided by YouTube.

      Old embed code copied in Notepad

      Figure 7: Old embed code copied within Notepad

    8. See the changes made to the embed code in Figure 8. You can see that the two instances of “version=3” are changed to “version=2” (text highlighted in pink). And “http:” is added before the two instances of the YouTube hyperlinks (text highlighted in yellow).

      Changed embed code in Notepad

      Figure 8: Changed embed code in Notepad

      9.
      Now, copy and paste the changed embed code  into Insert Video From Web Site dialog box, as shown in Figure 9. Then, click the Insert button highlighted in red within Figure 9.

      Changed embed code pasted within the Insert Video From Web Site dialog box

      Figure 9: Changed embed code pasted within the Insert Video From Web Site dialog box

      Note: You may get a certificate message warning, so go ahead and click the Yes button. But confirm with your system administrator if this is OK.

      10.This inserts the online video into your PowerPoint slide (see Figure 10). You can also resize this video as required, by dragging the handles.

      Online video inserted on PowerPoint slide

      Figure 10: Online video inserted on PowerPoint slide

      11. Select the slide show to see the video playing. There may be a delay while your video gets loaded.

      Note: Make sure you are connected to the Internet when you play your movie within the presentation. Also, do remember that any video formatting you add such as shapes or video effects will not work with inserted web videos.

      12. Save your presentation.

Tip: Do you get an error when you play your online YouTube video? Are you asked to install a newer Adobe Flash Player? To resolve this issue, look at PowerPoint MVP John Wilson’s solution page: Insert Video From Web Site Suddenly Will Not Play. The same page also has a free PowerPoint add-in that will help inserting YouTube (and some Vimeo) videos on your slides.

About the Author:

Geetesh Bajaj has been designing and training with PowerPoint for 15 years and is a Microsoft PowerPoint MVP (Most Valuable Professional.) He heads Indezine (www.indezine.com)  a presentation design studio and content development organization based in Hyderabad, India. The site attracts more than a million page views each month and has thousands of free PowerPoint templates and other goodies for visitors to download. He also runs another PowerPoint-related site (http://www.ppted.com) that provides designer PowerPoint templates.

 

 

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