[Webinar Recording] Slide Diets: Before & After Design Tricks to Slim Down your Content

Are you slides “over-stuffed” with too much content? Are they readable? Or, is the type so small, you need to include a magnifying Citrix sponsorship adglass to read it? If you answered yes to any of these questions, then watch this recorded webinar from PresentationXpert with designer Bethany Auck. It is the perfect chance to learn how to slim down your slide content.

Learn how to take those over-stuffed slides and transform them into bite-size snacks – easier for your audience to digest and enjoy. Bethany uses real-life before & after examples to explain how to reduce content without losing data and meaning. The focus is on producing clearer visual communication to be a better and more effective presenter. Discover how to produce better slides, how to reduce content to the essentials, and how to streamline your presentation design, better communicating the important content.

Handouts:   Slide Diets Webinar Handout

Aboutbethany_square_300dpi (1) our Presenter, Bethany Auck:

Bethany has been working in the presentation design industry for nine years. She cut her teeth at small litigation consultancy where she consulted on major trials helping her clients build persuasive narratives and poignant demonstratives. Bethany founded SlideRabbit in 2012 to bring high-quality design to all industries at low-cost levels.  Her email is bethany@sliderabbit.com

 

 

How to Embed Fonts In Your Presentation

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One of the most popular question asked by our attendees during our Laura Foley webinar on May 18th was, “How do you embed fonts in a presentation.” Laura liked the question so much that she provided a more detailed answer.  Enjoy!

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You can use beautiful font types that make a statement when you create your presentations. But, if the audience doesn’t have the same font installed on their computers, it will not display correctly and PowerPoint substitutes a similar font. How do I embed fonts in a presentation so I can fix this?

Laura FoleyLaura Foley
Email
Website

Why embedding fonts is a great idea…

Using non-standard fonts in your presentations makes them stand out. With the right fonts, presentations can look fresh and modern (even if the non-typographically inclined can’t exactly figure out why). But you’ll know why…it’s because you took the initiative to spend a few minutes locating and installing a fresh-looking font!

There’s nothing inherently wrong with Calibri, the humanist sans-serif typeface so familiar to users of Microsoft calibiri noOffice. But everybody’s using it, so if you are too then your presentations might look the same as everyone else’s. Here’s how to stand out from the crowd.

Calibri, you’ve overstayed your welcome.

In The Incredibles, the main villain, Syndrome, declares, “When everyone’s super, no-one will be!” It’s the same with Calibri. When everybody uses it, it ceases to be special. So if your presentations feature Calibri, which was once fresh and new, then they look like millions of other presentations. That whole “blending in with the crowd” thing might work for some people. But if you’ve read this far, I’m confident that you’re not satisfied with going with the flow. It’s time to customize your presentations with a non-standard font.

Google, your main source for awesome fonts!

There are loads of websites where you can find free fonts. Ignore them all and head right on over to Google Fonts. Here, you’ll find well-thought-out font families that contain boldface, italics, ligatures and all kinds of amazing typographical goodies. But the main thing is that here you will find a typeface that 10 billion other PowerPoint users AREN’T using. Oh, and did I mention they’re all free?

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1. Follow the instructions on Google Fonts to download your chosen font.
2. Unzip the file
3. Double click on the .TTF file.
4. Click on Install

These are the steps I follow to install fonts on my PC. Your operating system might be different, so if this doesn’t work for you then you’ll need to look up how to install fonts on your own PC.

Embedding a font in your PowerPoint presentation

It’s very easy to embed fonts into individual presentations. By embedding the fonts, you ensure that they will look the same when opened on other systems even if they don’t have your custom font installed.

  1. Click on the File tab in the ribbon then select Options.
  2. Click Save on the left side of the dialog box that appears.
  3. Under Preserve fidelity when sharing this presentation on the right, put a check next to Embed fonts in the file then choose Embed only the characters used in the presentation (best of reducing file size) or Embed all characters (best for editing by other people).
  4. Click OK and continue saving normally.

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The bad news for Mac users

The Mac version of PowerPoint doesn’t allow you to embed fonts. I guess it’s just too complicated to ensure that embedded PC fonts display the same on a Mac and vice versa.

About Laura Foley:
As the Cheater of Death by PowerPoint, Laura Foley provides training and presentation design services to help people communicate their ideas and be better presenters. She has worked with Procter & Gamble, Nestlé, General Dynamics, Juniper Networks, Harvard Business School, DST, Eloqua, EMC, TE Connectivity, and VMware and has conducted training sessions at Worcester Polytechnic Institute, Simmons College, the Central Mass Business Expo, and the Isenberg School of Management at UMass Amherst. Her speaking engagements include HOW Design Live, the largest conference for creative professionals in the world. A graduate of the Massachusetts College of Art and Design, Laura has over two decades’ experience in presentation design, marketing, and copywriting. She lives in Central Massachusetts with her husband and two sons. Laura serves as Cubmaster and Den Leader for Hubbardston Cub Scouts Pack 12. It’s like herding cats, but more rewarding.

 

 

Webinar Wrap-Up: More Q & A with Laura Foley

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In our May 18th webinar, Cheating Death by PowerPoint with presentation designer Laura Foley, the questions were coming faster than we could share them with both Laura and the attendees. Our presenter was kind enough to answer many of the webinar questions so we could share them with you.

To watch the webinar and get the handouts, click here


Question:
Do you have any tips for a “welcome” slide that might be used during opening speeches, etc. but not actually referenced directly?

Answer:
It’s always a good idea to have your organization’s logo, the name of your presentation, your name and your contact information on your opening slide. Repeat this at the end of the presentation so people know how to get in touch with you if they have questions.  See example below:

CDbyPPT-From Awful to Awesome

Question:
Do you have font recommendations? Including size

Answer:
Think of a slide as a billboard. If you have to slow down to read it, then the type is too small. While I have no set and fast rule for point sizes of type on a slide, I try to make the text very large so that people can read it no matter how far away from the screen they may be.

Question:
I notice you use a lot of Orange against a white background. Has this combination been proven successful or just your preference?

Answer:
It’s one of my corporate colors.

Question:
How do you work with (around?) a mandatory company template or one that is a very generic company background?

Answer:
I use the typeface and colors specified in the template, but I’ll usually never use the established text boxes and bullet points. I prefer to use very large text on a slide and no bullet points. Also, you can make text bold, italic, or all caps to give it many different looks while still using the same typeface.

Question:
Are gradients opportunity or threat?

Answer:
Now that flat design is the rage, I don’t use as many gradients. When I do, they’re very subtle. Any gradient and highlight that makes a graphic look three-dimensional or glasslike also make it look dated.

Question:
Could you comment on using company logos and names, etc. in the footer?

Answer:
Do it if the client demands it. Otherwise, you can just use it at the beginning and the end of the presentation. By deleting the standard header and footer, you free up a lot more slide real estate to be used for information.

Question:
What do you think about decorative themes? For example, if we create a title slide that looks like a movie poster (maybe an ocean theme to discuss a “deep dive” into a subject)…do you think keeping ocean imagery on every slide is cohesive and engaging, or purely decorative and distracting?

Answer:
There’s nothing wrong with being creative with your slides. But if the theme is as you suggest a “deep dive,” that’s just another way of saying an in-depth view of a subject. I wouldn’t carry the “deep dive” analogy through every slide, maybe just the title. Make sure that the design of your slide reflects the content of the presentation, not the type of presentation it is.

Question:
What is the best font to use for numbers (like in charts)?

Answer:
The same typeface that is standard for the template you’re using.

Question:
What are your thoughts on using custom (non-standard) fonts?

Answer:
It’s amazing! Your presentations will look different from everyone else’s, which helps make them memorable. For more ideas, and step-by-step instructions on how to do it, click here.

About Laura Foley:
As the Cheater of Death by PowerPoint, Laura Foley provides training and presentation design services to help people communicate their ideas and be better presenters. She has worked with Procter & Gamble, Nestlé, General Dynamics, Juniper Networks, Harvard Business School, DST, Eloqua, EMC, TE Connectivity, and VMware and has conducted training sessions at Worcester Polytechnic Institute, Simmons College, the Central Mass Business Expo, and the Isenberg School of Management at UMass Amherst. Her speaking engagements include HOW Design Live, the largest conference for creative professionals in the world. A graduate of the Massachusetts College of Art and Design, Laura has over two decades’ experience in presentation design, marketing, and copywriting. She lives in Central Massachusetts with her husband and two sons. Laura serves as Cubmaster and Den Leader for Hubbardston Cub Scouts Pack 12. It’s like herding cats, but more rewarding.

Bringing the Skills and Spirit of Live Events to B2B Presentations

This month, our featured presentation expert, Damjan Haylor, Managing Director of POPcomms, a B2B Damjan_Haylor_POPcommspresentation design agency, hails from Bristol in the United Kingdom. His background and that of his co-founder, Holly Worthington is rich in managing live events and shows for companies such as for Renault, Ford, Lexus, Microsoft, Sony and the UK Government. According to Damjan, “working on live events teaches you the importance of creating an experience for customers and wowing them. I soon discovered that the presentation itself, even though central to the whole creative, was still only a very small part of the wider experience and didn’t always get the attention it needed.” He continued, POPComms logo“Although there are quite a few dedicated presentation agencies out there I really felt there was a gap for a dedicated presentation agency that brought some of the skills and spirit of the live events business to the B2B presentation world. That is why we started POPcomms in 2010.”

What is the focus and mission of POPcomms?

POP xmasOur focus is very much on the B2B sector and we have a large proportion of technology clients. As a sector they are an ideal fit for us – they have complex businesses and propositions, they are ambitious, dynamic and innovative, operating in a highly competitive market. Through our expertise we’re able to bring their ideas, solutions and brands to life visually, creating experiences for their customers that ultimately help them to win business.

As a team, we give our all but we have fun at same time. Here is a picture of our whole team from last Christmas – it really sums up our whole team and how we come alive when we work together.

One of your specialties is how to make a presentation come alive by using visual storytelling. Why visual storytelling? Why does it make a difference?

eXpd8-POPcommsBusinesses spend vast amounts of time, money and resources developing products and services, they’re also creating expensive marketing campaigns to get customers in a room – yet quite often, when it comes to the critical moment of presenting to a customer, what they see and hear doesn’t reflect that huge amount of effort or any real understanding of their needs.

We see visual storytelling as a way to address this issue. By building a story around the customer we are providing a tangible visual narrative that they can actually relate to and that tells the story in a concise, persuasive and memorable way.

Ideally, you want to spend less time explaining a solution through slides and more time having valuable conversations based around the value you bring to a customer and visual storytelling does just that.

Can you share a client experience and how that process worked? Results?

itaska picsAs an example Isotrak, who provide fleet telematic solutions to major retailers, logistics and distribution companies wanted us to help move their presentations away from being product-focused and more customer-centric, focusing on their customers’ needs and the real value that their solutions could provide.

With Isotrak we looked at their customers, working out their personas, and the daily challenges they faced as businesses, ultimately identifying what the opportunities would be for them by working with Isotrak.

We decided that the best way to tell this story would be through ‘A Day in the Life’ visual, showing how a typical user would interact with the Isotrak system during their average working day.

The beauty of this approach was that it demonstrated in a simple way, how the complex system helps the end user – the drivers and therefore the wider business as a whole. We built a clear interactive ‘Value Dashboard’ allowing the customer to see how the business as a whole benefits on a daily basis. The interactive cityscape we developed brought the whole experience to life for the customer.

Let’s talk about the growing trend for interactive presentations. Do they belong in a business presentation? Why? Or Why not?

The key to an effective presentation is to make it personal and relevant to the customer, to make them feel you understand their challenges and needs and that you can solve their problems and add value to their business. interctivyt 2Interactivity is critical to this process as it allows you to seamlessly steer a presentation in the direction that a customer wants to go.

The problem with a linear slide deck is that it needs to be generic enough to appeal to a wider audience. An interactive presentation enables the customer to steer the conversation, to drill down to that content that resonates most with them. It allows you to have a single presentation that covers all possible scenarios and when the customer has a question it’ll only take a couple of clicks to get to the relevant information.

It’s all about personalization, making that customer feel as though the presentation is solely about them and for them.

How are your clients sharing or displaying that interactivity?

Touchscreens are becoming a big area for us as our clients invest in touchscreen systems, and they are the perfect device for our interactive presentations. In addition to this, we are starting to look closely at virtual and augmented reality as the technologies present some interesting possibilities for presentations. Every day there is something new happening and we’re learning all the time which makes for a fun and exciting work day, and that is the key to a successful business.

Looking at your portfolio, you seem to use Prezi quite a bit. What do you think of the new Morph feature in PowerPoint 2016? Will this replace Prezi? Compliment it?

Prezi has been great when customers need to tell a linear story, and we tend to use it for events where there is limited audience interaction. However, as already mentioned, interaction is key for us, and this is where Prezi has its limitations.

The new Morph tool, when combined with interactive features, will enable us to tell an even more compelling story. Even on its own Morph can provide far more possibilities than Prezi in terms of animation allowing us to show the big picture and then drilling down into the smallest of detail. We don’t think it will replace Prezi but for our B2B customers, there will be less appetite to use Prezi in the future.Citrix-POPcomms

In the past we’ve used motion graphics for looping video presentations for our clients at events, now the new Morph tool will allow us to get the same effect faster and more cost effectively. We are also having a lot of discussions with clients about interactive touchscreen presentations and exploring how Morph’s fluid movement of content can be applied to other applications.

If we’re honest, we feel that we’ve only just explored the tip of the iceberg on this one. We’re excited.

EDITOR’S NOTE:  POPcomms just released a great video about Morph – check it out:


Tell me about your company culture and how you “live the talk”. And why do you have a pool table in your office?

POPcommsWhen we receive a client brief we all get stuck in and discuss it, we come from a real mixture of backgrounds and experience, so everyone’s input and ideas are valuable.

The pool table is a great way for us to let off steam and discuss ideas rather than being stuck behind a computer hoping the problem will be magically solved – the only issue is one of our designers, Johnny, keeps winning almost every game, I’m still trying to solve that problem.

The photo of us by the pool table shows 4 of our six-member team, and two are away today. From left, Stuart Janicki aka Slippery Slope; Johnny Henderson aka Deathstar; Holly Worthington aka Wannabehotshot, and Damjan Haylor, aka Six Ball Wizard.

You can reach Damjan via their website or email.

[Webinar Recording] Cheating Death by PowerPoint: Slide Makeovers

Picture4From too much text to confusing graphics to garish colors, there’s a lot that can go wrong with slides. The trouble is, cheating death by PowerPont largemany people don’t know how to design clean, simple slides that communicate their messages. If you know what ugly slides look like but don’t know how to fix them, the Cheating Death by PowerPoint: Slide Makeovers webinar is for you.

Professional presentation designer and PowerPoint consultant Laura Foley of Laura M. Foley Design takes you step-by-step through a variety of slide makeovers. Using the principle of Analyze and Synthesize, she will teach you how to tackle those difficult slides and redesign them to make them more effective and better looking.

You’ll learn how to creatively edit your content and organize information to create better slides. By the end of the webinar, you’ll have the tools you need to transform slides from awful to awesome!

This webinar was sponsored by GoToWebinar. Try GoToWebinar free for 30 days, and save 20% on an annual subscription. Give it a try today.

Handout: CDbyPPT-From Awful to Awesome – PXpert – Foley

About Laura Foley:

Laura FoleyAs the Cheater of Death by PowerPoint, Laura Foley provides training and presentation design services to help people communicate their ideas and be better presenters. She has worked with Procter & Gamble, Nestlé, General Dynamics, Juniper Networks, Harvard Business School, DST, Eloqua, EMC, TE Connectivity, and VMware and has conducted training sessions at Worcester Polytechnic Institute, Simmons College, the Central Mass Business Expo, and the Isenberg School of Management at UMass Amherst. Her speaking engagements include HOW Design Live, the largest conference for creative professionals in the world. A graduate of the Massachusetts College of Art and Design, Laura has over two decades’ experience in presentation design, marketing, and copywriting. She lives in Central Massachusetts with her husband and two sons. Laura serves as Cubmaster and Den Leader for Hubbardston Cub Scouts Pack 12. It’s like herding cats, but more rewarding.

 

4 Presentation Design Trends: Fads or Here to Stay?

Change is inevitable. Over the last decade, the presentations we produce, the tools and processes we use and the industry as a whole has evolved. Specifically, presentation graphics and methods for making them are changing.

As with all change, some will stay with us (e.g. the Internet) and others are merely a fad (e.g. the pet rock). The following are today’s top four presentation design trends:

1. Infographics

2. Flat Design

3. Photographs

4. Visual Metaphors

Let’s determine if they are here to stay.

1. Infographics

The ubiquity of infographics has spilled into the presentation industry. It is important to note that the strictest definition of an infographic is any graphic that clarifies or explains.
Recently, the term infographic has become synonymous with a specific style of graphic (and not a definition), rendered as an aesthetically simple and flat image using quantitative data to educate and persuade.

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Graphic courtesy of Get My Graphic (www.GetMyGraphic.com)

A successful infographic requires its content and messages to be clear and concise so the final graphic is simple and easy to follow. Unfortunately, many presentation infographics I have seen are cluttered and confusing. The message is unclear and text has been replaced with a smattering of ambiguous icons and symbols.

Verdict:

Use infographics sparingly in your presentations. Do them well or don’t do them at all.  Start with a simple message. All content must support that simple message. Use simple
icons your audience will recognize. Images should complement and highlight your content and not distract or muddle your message. Infographics work best when quantitative evidence tells a clear, compelling story.

The push to get to the point and provide (quantitative and qualitative) proof is here to stay. However, the current infographic aesthetic is a trend. As with all aesthetic trends, it will evolve over time.

2. Flat Design

Flat design is seen as the modern graphic style due to the popularity of small electronic devices. To improve content legibility on hand-held devices, aesthetic embellishments such as highlights, depth, and shadows were eliminated.

The opposite of flat design is realism (skeuomorphism).

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Graphic courtesy of Get My Graphic (www.GetMyGraphic.com)

Both styles have pros and cons. For example, flat graphics are associated with newer design; therefore, applying this style subconsciously conveys the message that your company and solution are modern and innovative. Because of its plainness, flat design is often less expensive and time-consuming to produce. On the other hand, flat design can oversimplify or under explain critical pieces of information. Flat graphics limit aesthetic choices, making it difficult to highlight important or subtle concepts.

Skeuomorphism can communicate the realness of your solution. Because realistic visuals are often considered more labor intensive and superior than simple designs, using a more realistic style can improve the perceived quality of your company and solution as well as demonstrate your commitment to the project.

Verdict:

There is a time and a place for both flat and realistic graphics. With a skilled designer, you can mix both into one template to reap the benefits of each style. For example, you could use flat icons with realistic graphics within your slide deck. Be sure that your decision to choose flat and/or realistic graphics is driven by objective goals (e.g., legibility, customer perception/preference, messaging, brand standards).

3. Photographs

It is common to see a slide with a single photograph and minimal—if any—text. Using a single image to reinforce or replace content places more emphasis on emotional factors. Less textual content (e.g., bullets, sentences, paragraphs) also forces audiences to turn their attention to the presenter.

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Slide courtesy of Fotolia (Fotolia.com)

Verdict:

Dominant photographs are here to stay for three reasons:

1. The focus is on the presenter to give the narrative.

2. Pictures tell stories. Stories are one of the most powerful presentation techniques because stories are felt not heard.

3. It is a relatively inexpensive, easy approach to slide design.

The style of the photographs, placement, and cropping will evolve with stylistic trends of the time. (Because this aesthetic approach does not work well for technical information, expect related slides to be text and graphic-based.)

4. Visual Metaphors

Using a visual metaphor, simile or analogy helps the audience understand complex information. For example, explaining a transition plan to an audience unfamiliar with the concept is challenging at best. Using a visual metaphor, such as a bridge, improves understanding by using a familiar concept that shares characteristics with that which is being compared. A deeper understanding improves retention, adoption and persuasion.

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Graphic courtesy of Get My Graphic (www.GetMyGraphic.com)

Verdict:

Popular books like Malcolm Gladwell’s The Tipping Point and Dan Ariely’s Predictably Irrational help presenters use behavioral psychology and learning theory to evolve best practices in our industry. We will see more sophisticated visual metaphors, similes and analogies as presentation design matures.

Because they are stylistic trends, expect the popularity of infographics and flat design to wane over time but remain far into the future. The lessons presentation designers learn from these stylistic trends will be folded into future trends.

Using more sophisticated photographs, images, icons, and graphics will increase. Sites like Get My Graphic (http://www.getmygraphic.com), Fotolia (http://fotolia.com) and iStockPhoto (http://www.istockphoto.com) make it easier to add professional clear, compelling graphics and photographs to slides. The more these approaches are proven effective, the more we will see of them.

About the Author:

Mike Parkinson is an internationally-recognized visual communications guru and presentation expert, professional trainer, and award-winning author. He is a partner at 24 Hour Company, which specializes in proposals and presentations. His Billion Dollar Graphics website and Get My Graphic website share best practices and helpful tools.

For a Great Presentation, Practice the 10/20/30 Rule

Guy Kawasaki is a technology guru and venture capitalist who listens to a lot of presentations from entrepreneurs seeking money for start-up ventures.  The overwhelming majority of the presentations he hears are, as he says, “crap.”

And so he demands that all presentations at his business, Garage Technology Ventures, follow what he calls the “10/20/30 rule.”  It’s a rule that should be embraced by anyone  who wants to connect with audiences.

The rule states that all presentations should be limited to 10 slides, 20 minutes, and have no words on the slides smaller than 30-point type.  I love the rule because it keeps you out of the weeds by forcing you to keep your message focused on key issues.

1) Limit Your Presentation to 10 slides. Too many of us create presentations by opening up PowerPoint, picking a template, and typing. Before long, we have a “presentation” with 40 slides.

I was coaching an executive once as he prepared to speak at an industry event.  He arrived at our practice session with 60 slides for a 45-minute presentation.  Flipping through, I noted that every slide was loaded with bullet points.

“Let me ask you a question,” I said. “Would you want to listen to this presentation?”

“Well . . . , ” he muttered, seeming startled. “I guess not.”

His presentation was packed with too much information.  Limiting your message to 10 slides forces you to answer the question “What do I really want to say?” PowerPoint has no template for that question.

2) Speak For No More Than 20 Minutes.  When Kawasaki listens to a pitch for start-up capital, he allocates an hour.  Limiting the pitch to 20 minutes allows for 40 minutes of Q&A. As Kawasaki knows, all presentations improve with lots of Q&A.

Last weekend I went fishing in Tampa with a guide named Rick. He told me that one way he markets his business is by giving presentations on how to catch fish in the Gulf of Mexico.

“I usually speak for about fifteen minutes and then take questions,” he said. “I’ve found that people have a lot more fun at my presentations when they get to ask questions.”

That’s a nice lesson in hooking an audience from a professional fisherman.

3) No Slides with Words Smaller than 30-Point Type.  For many people, this seems impossible. You can’t get more than five or six words on a line with 30-point type.

But all businesses should mandate this rule. Smaller type  is so hard to read that it becomes distracting.

To me, corporate America tolerates tiny type on slides in the same way that mill town residents tolerate the stench that fills their community.  It’s so prevalent that everyone just gets used to it and no one even notices anymore.

But your slides will be far more effective if you minimize your bullets and keep your type size big.

And if you follow the 10/20/30 rule, your presentations will be a breath of fresh air to all.

About the Author:

Joey Asher is president of Speechworks, a selling and communication skills coaching company in Atlanta.  His new book 15 Minutes Including Q&A: A Plan to Save the World from Lousy Presentations is available now. For more information, visit the Speechworks website.

A Primer for Creating Diverging Stacked Bar Charts

When I first heard the name of this visual, diverging stacked bar chart, it seemed complex. As I learned more about it, I realized how valuable it is to know about this type of visual in business presentations.

Let’s start with an example of such a visual:

Issue 310 visualsA diverging stacked bar chart is a bar chart that can have one or more segments on each side of a dividing line. The dividing line separates the two groups or categories of data. The above example has only one segment on each side of the dividing line (which is not explicitly shown) and the two groups of data are hardware sales (HW) and software sales (SW).

The reason that this type of graph works well is that it allows the viewer to easily compare the relative size of each group of related data. Each group starts at the dividing line and moves either right or left. In the above example, it is easy to see that in each year software sales are much larger than hardware sales.

Here is another example. In this case, there are multiple segments on each side of the dividing line. The dividing line here represents the goal for customer service ratings (8 out of a possible perfect score of 10). To the left of the line are the ratings below the goal and to the right of the line are the ratings above the goal. The more the overall bar is to the right, the more that call center has ratings above the goal.

DivergingStackedBarChart

It is easy for the audience to see how much of the bar is to the right of the dividing line, indicating performance above the goal. Because we wanted to also see the breakdown of scores on each side of the goal, the data is broken down into segments based on the score given by the customer (5 or lower, 6-7, 8-9, and 10). There are more good examples in this article by Darkhorse Analytics.

It seems like this would be a complicated graph to create, but it is actually much easier due to an online calculator I created. You can use the Diverging Stacked Bar Chart Calculator to calculate the values you enter into the data table for a regular stacked bar chart in Excel or PowerPoint. The values to the left of the dividing line are negative and the calculator organizes them so that they appear correctly. The calculator page has additional ideas on formatting the chart and adding text labels to create the type of charts you see above.

When you want to communicate the values of two groups of data that are related, consider whether a diverging stacked bar chart would work for you.

About the Author:

Dave Paradi runs the Think Outside the Slide website, is a consultant on high-stakes presentations, the author of seven books and a PowerPoint Most Valuable Professional (MVP.) For more information, visit www.thinkoutsidetheslide.com

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