How to Remove Backgrounds in PowerPoint 2010

By Geetesh Bajaj

Among PowerPoint 2010’s newest and most magical abilities is the Remove Background option that lets you remove the background from an inserted picture. This can be a great feature if you want to remove a sky, a wall, a backdrop or something else in a photograph so that the slide background shows through within the removed parts of the picture.

Follow these steps to learn how the Remove Background option works:

1. Before you start, we assume you already have a picture on your slide. It helps if the parts of the picture you want to remove are fairly different in color than the rest of the picture, although as you get more proficient with PowerPoint’s Remove Background option, you’ll be able to work with more complicated compositions.

Look at our sample picture, as shown in Figure 1 — you will notice that the color of the sky is  distinctly different than the rest of the picture.




Figure 1: Picture with a fairly distinct background and foreground areas

2. Select the picture to display the Picture Tools Format tab (highlighted in red in Figure 2) of the Ribbon. Activate this tab by clicking on it — locate the Adjust group which includes different options to remove the background from a selected picture. Now click the Remove Background button (highlighted in blue in Figure 2).

Figure 2: Remove Background button within Picture Tools Format tab of the Ribbon

Note:  The Picture Tools Format tab is a contextual tab. Contextual tabs are special tabs in the Ribbon that are not visible all the time — they only make an appearance when you are working with a particular slide object which can be edited using special options.

Once you click the Remove Background button, PowerPoint makes a guess and shows the areas that it ascertains you want to remove (see Figure 3). In addition, note these behaviors:

a. You will see a selection box, indicated by the eight handles shown in Figure 3. Four of the eight handles in the selection box are corner handles. The other four are side handles. You use these handles to resize the selection box.

b. You have the new Background Removal tab on the Ribbon, highlighted in green in Figure 3 — we will explain the options in this tab later within this tutorial.

c. The active slide within the Slides Pane will show a preview of the picture with the background areas removed, as shown highlighted in blue in Figure 3. Don’t worry — nothing is removed as yet — this is just a preview.

Figure 3: Background Removal tab on the Ribbon

Figure 4 shows a zoomed in part of the picture — you can see that a major portion of the picture has been covered with a pink overlay. This pink overlay indicates the background areas to be removed. Only those areas that still show the original colors of the picture will be retained. Unfortunately, in this example you see that the man loses his head and both his palms as a part of the background removal.

Figure 4:
Pink overlaid areas indicate the background selected for removal

At this stage, you have two options. The simpler option is to drag the handles of the selection box to help PowerPoint decide the areas of the picture you want to remove or retain:

d. You remove more areas by resizing the selection box smaller. Click on any of the handles and drag inside the picture area — wait for a while for PowerPoint to add more pink areas to your picture.

e.You retain areas by making the selection box larger. Click and drag any of the handles outwards — again wait for a while thereafter for PowerPoint to reduce the pink areas within your picture.

For simple pictures, this is all you need to do. If you are happy with the results, go ahead and click the Keep Changes button within the Background Removal tab of the Ribbon. Alternatively, you can click anywhere on the slide outside the picture area to remove all pink overlaid background areas of the selected picture.

3.The second, and more involved option is to manually fine-tune the selection using the options within the Refine group of the Background Removal tab that you can see in Figure 5.

Figure 5:
Refine options within the Background Removal tab

These options are explained below:

1.Mark Areas to Keep: Click this button and draw lines by dragging within the areas that you want retained in the picture. Lines you draw will be indicated with a plus label (see Figure 6). You can always undo your last few markings by pressing the Ctrl+Z key.

2.Mark Areas to Remove: Click this button and draw lines by dragging to mark the areas you want to remove from the picture. Lines you draw will be indicated with a minus label (see Figure 6). You can always undo your last few markings by pressing the Ctrl+Z key.

Figure 6: Plus and minus labeled lines indicate the areas to be retained and removed respectively

3. Delete Mark: If you need to remove any of the plus or minus lines, click the Delete Mark button, and click on the line to remove it completely.

You will see how the Refine options influence the selection — all areas to be removed have a pink overlay that is updated dynamically.

4. Now, you can either abandon your selections, or remove the background:

a.If you want to start all over again or abandon the Background Removal process, click the Discard Changes button within the Close group in the Background Removal tab.

b.If you want to go ahead with the Background Removal, click the Keep Changes button in the Background Removal tab of the Ribbon. Alternatively, you can click anywhere on the slide outside the picture area to remove all pink areas of the selected picture.

In the example above in Figure 7, you can see the picture with only the sky area removed. In the picture below it, you can see the same picture with everything removed except the man. Compare it with Figure 1 above and see the difference.


Figure 7: Two variations of the same picture showing the different areas removed

Tip: The Remove Background works with pictures, as explained in this tutorial. In addition, this feature also works with any picture that is a fill for a shape.

About the Author:

Geetesh Bajaj has been designing and training with PowerPoint for 15 years and is a Microsoft PowerPoint MVP (Most Valuable Professional.) He heads Indezine (  a presentation design studio and content development organization based in Hyderabad, India. The site attracts more than a million page views each month and has thousands of free PowerPoint templates and other goodies for visitors to download. He also runs another PowerPoint- related site ( that provides designer PowerPoint templates.

Geetesh also is the author of the best-selling book Cutting Edge PowerPoint for Dummies and three subsequent books on PowerPoint 2007 for Windows and one on PowerPoint 2008 for Mac.

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